Associate Athletic Director

Summary

Job Category:: Athletics Administration
Job Title:: Associate Athletic Director
Job Category Definition:: This specialty covers planning and delivery of administrative support to all areas of intercollegiate athletics. Responsibilities will vary but may include: analysis of issues; evaluating systems and procedures; hiring, evaluating and supervising personnel; managing business relationships and/or processes; working with internal and external constituencies; managing and administering budgets; complying with NCAA, Conference and Institutional rules and regulations; interpreting legislation; managing and promoting events; coordinating facilities; interacting with the media; developing schedules; reserving travel and securing hotels; recruiting student-athletes and staff; strategic planning; consulting with on and off-campus colleagues; representing the department on committees and at various institutional, conference and national events; fundraising; and ensuring program equity and Title IX compliance.
Job Title Definition:: An Associate Athletic Director provides unit and University-wide leadership that is essential to supporting the daily functions and business processes associated with effectively managing Intercollegiate Athletics; supervisory roles are prevalent and reporting lines are typically to the Director of Athletics; results of decisions may create a major impact on University-wide operations and/or finances; these positions typically provide supervision and direction to employees and impacts staff development, human resource actions, and organizational change; internal contacts range from various departmental staff to Presidents, Provosts and Trustees; external contacts range from the general public, visitors, and service vendors to community, government and business leaders; responsibilities will vary but may include: analysis; strategic planning; program creation and implementation; financial management; hiring, evaluating and holding employees accountable; safety and security; contract negotiations; compliance with set standards; oversee and evaluate program equity to ensure Title IX compliance; and fundraising. Duties are performed at various levels within the defined title.
Working Conditions:: Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).
Other Requirements:

Levels

Level 1
Level 2
Level 3
Level 4
Level 5

Level 1

There is currently no Level 1.

Level 2

There's currently no Level 2.

Level 3

Level Details
Job Code	Salary Band	FLSA Status
ATAD9003	M	Exempt

Level 3 positions typically demonstrate proficient ability in work design, project management, financial planning and development of goals for accomplishing difficult unit assignments; demonstrate awareness of emerging trends, and changes in employment regulations, policies and procedures to proactively address issues; review completed work of others for conformity to policy, and effectiveness of approach; delegate more advanced tasks to others; facilitate optimal group dynamics and evaluate employee performance on difficult work assignments and recommend appropriate developmental opportunities; develop and implement practices that promote a culture of diversity, safety, and environmental consciousness and that is conducive to effective relationships among diverse groups of employees; use diplomacy and advanced communication skills in unstructured settings; modify, adapt, or refine guidelines, if necessary, to resolve issues or problems; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on unit operations.

Typical Education & Experience
6+ years related experience Bachelor’s Degree or higher; Master’s Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Leadership Provide senior-level management in planning, negotiating, developing and/or implementing unit or University-wide programs and services, and relay importance of unit’s mission and goals to all employees Contribute to unit diversity environment by instructing staff on the overall value of positive diversity in the workplace, and lead by example Develop internal relationships to ensure University’s interest and expectations are met and contribute to the cultivation of relationships with alumni and donors Hire, supervise train and evaluate associated staffs, coaches, and/or student employees, and demonstrate sound expertise for the mentoring of employees Budget Management Manage budgets, develop related proposals, assist in long-range projections, and demonstrate fiscal responsibility, while instructing lower level management on fiscal policy Oversee and evaluate spending and expenditures for different areas of the department, hold individuals accountable for their spending, and recommend changes as needed Communication Provide information, for assigned area, based on Department, University, Conference and NCAA guidelines May speak on behalf of unit for areas of responsibility and discuss common issues with peers from different units within the University Represent the department at various events and serve on professional committees and task-forces Represent the University on NCAA Committees and Big Ten Conference governing bodies/committees Interact with and act as the primary liaison with lower-level University management, and other various internal and external constituents May interact with various groups and when appropriate respond to media or public inquiry Other Work Activities Participate in the establishment of unit or University-wide written plans, policies and procedures Negotiate corporate contracts, manage branding and coordinate information distribution to media outlets Oversee athletic facilities and long-range planning for practice and competition venues Ensure compliance and institutional control by following all NCAA, Conference, University, and Federal (which includes Title IX) regulations, and embracing the highest standard of integrity and ethical behavior Provide safe and secure environments for faculty, staff and students to participate in sponsored athletic programs and for fans and other public to attend related events Handle special projects, other duties, and related activities as assigned by the Director of Athletics

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 4

Level Details
Job Code	Salary Band	FLSA Status
ATAD9004	N	Exempt

Level 4 positions typically demonstrate advanced skills in budget management, business development, communications, and leadership and execution of objectives critical to unit's success; provide detailed plans for changes to specific policies and procedures that may result from trends and changes in overall direction of functional and/or organizational responsibilities; monitor completed work of others to ensure soundness of approach, effectiveness in meeting requirements, the feasibility of recommendations and adherences to requirements; evaluate and enhance practices that promote a strong commitment to inclusionary practices which support diversity, safety, and environmental consciousness throughout the University; demonstrate diplomacy in persuading and influencing a variety of people to achieve results; resolve complex, controversial or unprecedented issues and problems, and demonstrate sound judgment by considering values, risks, impact and implications of actions throughout organization; set clear expectations and hold management team accountable for effectively coaching, mentoring and motivating their respective staffs; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on University operations.

Typical Education & Experience
9+ years related experience Bachelor’s Degree or higher; Master’s Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Leadership Provide senior-level management in planning, negotiating, developing and/or implementing unit or University-wide programs and services and articulate departmental vision and goals to all units Demonstrate support for and impacts diversity goals for department Cultivate relationships with alumni and donors Advise Athletic Director of issues in assigned related areas Budget Management Manage bottom line of budgets and spending approvals for assigned area Oversee and evaluate budgets and spending for assigned area, and recommend changes as needed Communication May speak on behalf of the unit to express Athletic Director issues, and demonstrate experienced and advanced communication skills while handling involved situations Interact with and act as primary liaison with senior level University management, the Big Ten Conference, NCAA representatives, and other various internal and external constituents Interact with various groups and, when appropriate, respond to media or public inquiry Other Work Activities Participate in the establishment of unit or University-wide written plans, policies and procedures Negotiate corporate contracts, manage branding and coordinate information distribution to media outlets Oversee athletic facilities and long-range planning for practice and competition venues Ensure compliance and institutional control by following all NCAA, Conference, University, and Federal (which includes Title IX) regulations, and embracing the highest standard of integrity and ethical behavior Provide safe and secure environments for faculty, staff and students to participate in sponsored athletic programs and for fans and other public to attend related events Handle special projects, other duties, and related activities as assigned by the Director of Athletics May perform additional work activities as outlined in previous level(s)

Level 5

Level Details
Job Code	Salary Band	FLSA Status
ATAD9005	O	Exempt

Level 5 positions typically demonstrate awareness of broad issues and management trends and evaluate the impact of policy and procedure changes and adjust accordingly; apply management principles to ensure optimal performance throughout organization; ensure appropriate skills are developed and maintained at all levels of responsibility and realign staff responsibilities to meet desired changes in organization and/or University mission; develop plans, practices and efforts to ensure optimal support or diversity, safety, and environmental consciousness throughout the University; demonstrate high level of diplomacy in persuading and influencing a wide variety of people at various levels and locations to achieve results; develop and implement solutions to highly complex and often controversial problems that may have University-wide impact and establish new precedents for solving problems; develop and articulate broad goals and objectives for unit with multi-functions or University-wide impact; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have a strategic impact on University operations.

Typical Education & Experience
12+ years of related experience Bachelor’s Degree or higher; Master’s Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Leadership Provide senior-level management in planning, negotiating, developing and/or implementing unit or University-wide programs and services and assume leadership roles on major University, Big Ten Conference and NCAA Government committees Develop strategic plans for Athletics; ensure that the vision, mission and goals are integrated into all areas of department; and demonstrate the ability to facilitate “buy in” by all department employees Promote diversity and gender equity goals within the department Exercise sound and experienced judgment in areas of legal issues, NCAA Rules and Regulations Report directly to the Director of Athletics and advise the Athletic Director as part of the senior management team Budget Management Develop and manage specific budgets for assigned areas and determine priorities with regards to major expenditures based on allocations Discover new revenue sources for department and initiate cost containment guidelines Authorize expenses based on University guidelines Evaluate EADA reported spending to ensure department is meeting Title IX goals Communication Demonstrate experience and skill in using superior communication skills when handling complex, diverse, and multi-faceted issues Demonstrate ability to display leadership, diplomacy and tact at a superior level to ensure effective “buy in” by constituencies Represent and speak on behalf of the Director of Athletics to further unit goals and objectives Interact with and act as primary liaison with local community Other Work Activities Employ delegation authority and grant final approvals May perform additional work activities as outlined in previous level(s)