Coordinator of Athletic Facilities

Summary

Job Category:: Recreational
Job Title:: Coordinator of Athletic Facilities
Job Category Definition:: Responsibilities of this specialty include all aspects of the coordination of athletic and recreational programs and facilities serving both internal University and external user groups. These functions will include the systematic management of all administrative and operational needs associated with program development and implementation and/or the maintenance of facilities, fields and equipment; management and organization of human resource responsibilities; comprehensive development of financial plans and budget(s) in accordance with University budgetary guidelines; adherence to established safety policies and procedures and formulation and/or adaptation of new policies when appropriate; and the development and facilitation of promotional strategies through the use of all types of media and technology.
Job Title Definition:: The Coordinator of Athletic Facilities oversees athletic/recreational facility operations including but not limited to the components of the facilities physical plant as well as the subsequent user groups to ensure safe occupancy and customer satisfaction; selects, supervises, and evaluates union and non-union employees, students, interns and other part-time staff and may incorporate payroll, workforce scheduling, and work assignments; collaborates with Risk Management to develop emergency procedures and/or establishes, interprets, and reviews athletic/recreational facility safety policies and procedures; maintains certifications, safety records, reports, and effective communication with outside agencies and may manage the use and storage of hazardous materials; maintains, distributes, purchases, and leases athletic/recreational equipment under a designated inventory system while sustaining successful vendor relationships; develops and/or works from a maintenance plan, identifies facility structural needs, acts as a liaison and point of contact with OPP for maintenance and repair requests, and organizes general facility services such as janitorial or inspections; exercises fiscal accountability while working within budgetary constraints; develops athletic/recreational budget(s) and manages operational income, expenses, purchases, and fundraising and makes suggestions regarding revenue sources and capital expenditures; oversees athletic/recreational facility and event management including scheduling, program set-up, arranging work crew and other logistical needs. Duties are performed at various levels within the defined title.
Working Conditions:: Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).
Other Requirements:

Level 1

Level Details
Job Code	Salary Band	FLSA Status
ATRC0201	F	Non-Exempt

Level 1 positions typically demonstrate baseline working knowledge of routine work applications; follow standard principles and systems and use appropriate terminology associated with a particular field of specialization; participate as a team member in a collaborative environment within a diverse workforce; actively contribute to completion of team goals and assigned tasks; clearly communicate information, ideas, or instructions verbally and in writing; follow recommended approach to assigned work to facilitate achievement of desired results; ensure safe practices and environmental consciousness are exhibited in decisions; typically work under direct and frequent supervision while performing routine duties using established procedures with detailed instructions.

Typical Education & Experience
2+ years related experience High School Diploma or higher; Associate's Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Monitor athletic/recreational facility operations and ensure standards for customer satisfaction Assist with the implementation of the facility marketing and advertising plan(s); maintain and update website(s) Assist in support of logistical needs of events and/or game-day preparations including set-up, tear-down of seating, public address systems, officials’ areas, hospitality, distinguished attendees and/or mid-event responsibilities; work with and support safety/medical personnel (Police, EMS, Athletic Trainers, etc.) Follow maintenance guidelines and make service requests for designated athletic facilities; support the facility and/or logistical needs of athletic/recreational programs and events; assist with facility inspections Adhere to facility safety policies and maintain certifications; assist in overall site safety of facility, storage, and data collection for reports and records and/or conduct site and facility equipment inspections Provide assistance and support for the scheduling of athletic/recreational facilities; assist with the supervision, scheduling, and training of assigned facility staff; assist in the development of employee manuals for athletic/recreational facility processes and the implementation of training programs and/or internships May assist with retail sales and/or pro-shop operations; assist with maintenance of facility equipment inventory Adhere to and support established facility budget; provide suggestions for upkeep and repairs Suggest items for purchase to support facility operations Adhere to the strategic plan for the work unit and communicate the objectives to staff; assist in the development of plans for work unit as appropriate Adhere to and support diversity standards

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 2

Level Details
Job Code	Salary Band	FLSA Status
ATRC0202	G	Non-Exempt

Level 2 positions typically demonstrate intermediate knowledge of the concepts, practices and procedures of a particular field of specialization; perform intermediate tasks in defined skill areas/applications by continuously building on current job knowledge; maintain effective relationships with peers, vendors, and others in a diverse environment; support team decisions and follow through with team responsibilities; interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution; determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions; ensure safe practices and environmental consciousness are exhibited in decisions; typically work under general supervision, while performing assignments that are varied and that may be somewhat difficult in character, but usually involve limited responsibility.

Typical Education & Experience
1+ years related experience Associate's Degree or higher; Bachelor's Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Coordinate designated athletic/recreational facility operations and ensure standards for customer satisfaction; organize membership, registration and/or other sales Coordinate the facility marketing and advertising plan(s) and/or create materials; assist in website development Assist in coordinating support of logistical needs of events and/or game-day preparations; work with other departments to secure appropriate safety/medical coverage including Homeland Security Assist with the development of the facility maintenance plan and maintain communication within work unit and with OPP; organize facility resources and support the logistical needs of athletic/recreational programs and events; manage facility inspections and suggest janitorial needs Maintain reports, records and certifications; assist in coordination of overall safety and storage for facility Coordinate the scheduling of athletic/recreational facilities; assist with hiring, training, scheduling, supervision, and evaluation of facility union and non-union staff Request facility equipment maintenance and/or maintain inventory record system; assist with retail sales and/or pro-shop operations Adhere to and support established facility budget(s) within University guidelines; organize daily financial operations and assist in fundraising Assist with the purchase of facility equipment and/or services as appropriate Provide administration with information and reports; suggest potential enhancements to facilities and/or services Ensure awareness of new equipment and/or methods in facility operation by observing and researching commercial and peer institutions; implement enhancements as appropriate Adhere to and promote an awareness of diversity standards; suggest enrichment opportunities May perform additional duties as outlined in previous level(s)

Level 3

Level Details
Job Code	Salary Band	FLSA Status
ATRC0203	H	Exempt

Level 3 positions typically demonstrate proficient and comprehensive knowledge of defined skill areas/applications to integrate fundamental elements from other specialties into work assignments; apply knowledge of principles, practices, and procedures of a particular field of specialization to complete difficult assignments; promote a culture that is conducive to effective relationships among diverse team members; ensure safe practices and environmental consciousness are exhibited in decisions; may lead a project team involved in completion of difficult assignments, requiring proficient knowledge of field of specialization; interpret and communicate information, ideas and instructions clearly, accurately and persuasively both verbally and in writing including materials intended for distribution; incorporate new facts and ideas into group processes and apply creative thinking to develop new solutions; typically work with minimal supervision on difficult assignments, conferring with manager on unusual matters.

Typical Education & Experience
3+ years related experience Associate’s Degree or higher; Bachelor's Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Manage and assist in evaluating procedures for athletic/recreational facility operations as appropriate; provide facility information; coordinate membership, registration and/or other sales Assist in developing the facility marketing and advertising plan(s) as appropriate and/or create materials; develop website material Coordinate support of logistical needs of events and/or game-day preparations; coordinate appropriate safety/medical coverage; may work with Homeland Security Follow maintenance guidelines and make service requests for designated athletic facilities; assist with the development of the facility maintenance plan; coordinate facility resources and manage the logistical needs of athletic/recreational programs and events; manage facility inspections and review janitorial needs Assist in the development of new/enhanced safety policies as appropriate; coordinate overall site safety of facility; conduct site and facility equipment inspections; manage the storage of chemicals and/or hazardous materials Manage the scheduling of athletic/recreational facilities; hire, train, schedule, supervise, and evaluate facility union and non-union staff Suggest facility items for purchase; coordinate retail sales and/or pro-shop operations Adhere to and support established facility budget(s) within University guidelines; make recommendations for budget development and monitor opportunities for facility repairs and upgrades; coordinate daily financial operations and information for paperwork and reports; make suggestions for financial decisions; identify revenue sources Coordinate purchase of equipment and/or services to support facility operations within designated spending and budgetary limits Make suggestions for enhancements to facilities and/or services Provide input for the strategic plan for the work unit; review and assist in the evaluation of new equipment and/or methods in facility operation by researching commercial and peer institutions; implement as appropriate Provide enrichment opportunities to promote an awareness of diversity standards May perform additional duties as outlined in previous level(s)

Level 4

Level Details
Job Code	Salary Band	FLSA Status
ATRC0204	I	Exempt

Level 4 positions typically demonstrate advanced knowledge of principles, practices, and procedures of a particular field of specialization and complete complex assignments; integrate complex elements from other specialties into work assignments; demonstrate a strong commitment to inclusionary practices which support diversity throughout the University; establish a shared vision and take responsibility for the achievement of team goals, and provide direction for appropriate implementation of plans; present ideas, concepts and instructions in a clear manner, and use persuasion and negotiation to build consensus and cooperation; ensure safe practices and environmental consciousness are exhibited in decisions; develop new techniques, concepts, theories, programs or solutions and apply them to complex strategic operating issues; typically work independently on complex work assignments, review progress and evaluate results and update management as appropriate; may direct and delegate work to lower-level staff.

Typical Education & Experience
2+ years related experience Bachelor’s Degree or higher; Master's Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Establish and evaluate procedures for athletic/recreational facility operations as appropriate; supervise membership, registration and/or other sales; develop the facility marketing and advertising plan(s) as appropriate and/or create materials; develop and review website material Supervise support of logistical needs of events and/or game-day preparations; supervise the coordination of appropriate safety/medical coverage; work with Homeland Security as appropriate Ensure maintenance guidelines are followed and make service requests for designated athletic facilities; develop the facility maintenance plan and act as a liaison with OPP; supervise facility resources and manage the logistical needs of athletic/recreational programs and events; maintain records and accountability; supervise facility inspections and make suggestions regarding janitorial needs Interpret, review, and assist in the development of new/enhanced safety policies as appropriate; supervise overall site safety of facility; supervise the scheduling of athletic/recreational facilities Hire, train, supervise, and evaluate facility union and non-union staff; support employee development Schedule workforce and assign work in support of facility operations Request facility equipment maintenance; maintain inventory record system; purchase facility equipment; supervise retail sales and/or pro-shop operations Adhere to and support established facility budget(s) within University guidelines; assist in budget development and/or provide recommendations; provide recommendations for facility repairs and improvements; supervise daily financial operations; identify revenue sources Manage purchase of equipment and/or services to support facility operations within designated spending and budgetary limits Provide justification for enhancements to facilities and/or services Assist in the development of the strategic plan for the work unit; communicate the objectives to staff; assist in the development of plans for work unit and the Department; review and evaluate new equipment and/or methods in facility operation by researching commercial and peer institutions; develop and present new facility or event ideas Assist in ensuring awareness of diversity standards May perform additional duties as outlined in previous level(s)

Level 5

Level Details
Job Code	Salary Band	FLSA Status
ATRC0205	J	Exempt

Level 5 positions typically extend mastery of job knowledge to the principles, theories and practices of related specialties; expand knowledge of best practices and incorporate into all work assignments and procedures; evaluate and enhance current practices and efforts to ensure optimal support of diversity; oversee leadership of teams and projects that involve extensive cooperation and coordination between multiple departments across the University or with external customers; prepare written and/or verbal presentations or proposals on highly complex issues and deliver to a broad variety of audiences; identify and implement innovative solutions to important, highly complex strategic and/or operational issues which may involve unusual circumstances and incomplete or conflicting data; ensure safe practices and environmental consciousness are exhibited in decisions; work independently on highly complex or strategic assignments; may direct and supervise lower-level staff.

Typical Education & Experience
4+ years related experience Bachelor’s Degree or higher; Master's Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Establish and evaluate athletic/recreational facility procedures for operations to ensure standards and customer satisfaction are met; provide feedback on program or event success; oversee membership, registration and/or other sales; oversee and review the facility marketing and advertising plan(s) and approve materials and content used to facilitate plan; review and approve website content Oversee and ensure support of logistical needs of events and/or game-day preparations; oversee the coordination of appropriate safety/medical coverage including Homeland Security; liaise with other departments/agencies as appropriate Oversee maintenance and service requests for designated athletic facilities; work with appropriate personnel to develop and implement preventative maintenance schedules and act as a liaison with OPP; oversee facility and ensure that logistical needs of athletic/recreational programs and events are met; maintain records and accountability Oversee the scheduling of athletic/recreational facilities Hire, train, supervise, and evaluate facility union and non-union staff; provide guidance and support to staff; facilitate employee development; assist in the establishment of a positive work environment; review and approve the content of manuals for athletic/recreational facility processes; oversee training programs and internships; handle disciplinary issues within established policies Review workforce scheduling; assign work and/or oversee work assignments in support of facility operations; review and approve payroll and employment documents Develop proposals for the replacement and purchase of substantial athletic/recreational facility equipment; oversee purchase and lease of facility equipment; develop and/or enhance inventory system; oversee retail sales and/or pro-shop operations; establish and maintain vendor relationships Develop facility budget(s) for appropriate review and provide recommendations for enhancements and accountability; coordinate recommendations for facility repairs/improvements and provide to administration; prepare proposals and reports; supervise and approve daily financial operations as appropriate; adhere to facility budget; research and provide information and input for capital expenditures; identify revenue sources Oversee purchases and/or provide approval for purchases/services to support facility operations as appropriate Provide administration with information and reports; provide input and direction for Departmental decisions related to work-unit Oversee the development of the strategic plan for the work unit as appropriate; may assist in the development of plans for the University; evaluate new equipment and/or methods in facility operation by researching commercial, peer institutions and suggestions within work-unit; develop, review, and approve implementation of new facility and event ideas Ensure an awareness of diversity standards; recommend enrichment opportunities May perform additional duties as outlined in previous level(s)