Director of Athletics

Summary

Job Category:: Athletics Administration
Job Title:: Director of Athletics
Job Category Definition:: This specialty covers planning and delivery of administrative support to all areas of intercollegiate athletics. Responsibilities will vary but may include: analysis of issues; evaluating systems and procedures; hiring, evaluating and supervising personnel; managing business relationships and/or processes; working with internal and external constituencies; managing and administering budgets; complying with NCAA, Conference and Institutional rules and regulations; interpreting legislation; managing and promoting events; coordinating facilities; interacting with the media; developing schedules; reserving travel and securing hotels; recruiting student-athletes and staff; strategic planning; consulting with on and off-campus colleagues; representing the department on committees and at various institutional, conference and national events; fundraising; and ensuring program equity and Title IX compliance.
Job Title Definition:: A Director of Athletics administers the overall athletic program of an educational institution; responsibilities include planning, organizing, monitoring and coordinating a variety of administrative tasks (e.g., personnel and fiscal operations, budgeting, public relations, monitoring and supervising the administration of the University's athletic program) to insure compliance with NCAA, Conference, and University rules and regulations; monitors the Department's administration and/or support activities to insure compliance with all State, University and Department policies and procedures; serves as the representative/liaison at meetings with Admissions, Financial Aid, University Executives, at athletic competitions or such other events requiring the attendance of the chief executive of the Department of Athletics in the supervision of all department staff and in long and short range planning of Department goals and objectives; requires thorough knowledge of University, Conference and NCAA athletic program policies, rules, and regulations, thorough knowledge of ability to establish and maintain effective communications and working relationships with administrative officials, coaches, athletes, faculty, students, members of the media, booster organizations and the general public; responsibilities will vary but may include: analysis; strategic planning; program creation and implementation; financial management; hiring, evaluating and holding employees accountable; safety and security; contract negotiations; compliance with set standards; oversee and evaluate program equity to ensure Title IX compliance; supervision of intramural/recreational/club sports; and fundraising. Duties are performed at various levels within the defined title.
Working Conditions:: Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).
Other Requirements:

Levels

Level 1
Level 2
Level 3
Level 4
Level 5

Level 1

There is currently no Level 1.

Level 2

Level Details
Job Code	Salary Band	FLSA Status
ATAD9202	J	Exempt

Level 2 positions typically demonstrate intermediate planning, organizing, directing, and facilitating skills along with intermediate knowledge of employment regulations, policies, and procedures necessary to perform assigned managerial/supervisory tasks; define work objectives, plans, priorities and deadlines and delegate routine tasks appropriately; review completed work of others to verify technical soundness and adherence to deadlines; coach, mentor, and motivate staff in a fair and consistent manner to achieve goals; coach employees on practices that promote the value of diversity, safety, and environmental consciousness in the workplace; demonstrate intermediate ability to communicate using more complex terms relevant to specific discipline; develop creative recommendations for solving problems that are varied and somewhat difficult in nature but with limited scope; identify and implement changes/improvements to quality improvement processes, procedures, policies, and plans; supervise staff and coordinate activities to ensure successful completion of tasks.

Typical Education & Experience
3+ years of related experience Bachelor’s Degree or higher Or an equivalent combination of education and experience Required Certifications, Registrations or Licensure: CPR, First Aid, AED certifications may be required

Typical Work Duties
Leadership Manage athletic program of an educational institution Contribute to the goals of Campus and Penn State University Athletic Conference (PSUAC) Handle assigned tasks independently or within group environments Lead by example and hold self and others in department accountable Budget Management Provide budget information and forecast requirements in areas of sports, recreation, facilities, staffing, equipment, etc. Oversee expenditures for different areas within the department Communication Discuss common issues with peers from different units within the campus Exercise sound judgment in areas of PSUAC rules and regulations Display diplomacy and a proficient level of tact when dealing with issues Other Work Activities Supervise and develop assigned coaching staff Respond to various correspondence, questionnaires and form Serve as an advocate to student athletes and maintain liaison with Admissions, Housing and Food Services Coordinate program of men’s and women’s intercollegiate athletics, intramurals, and club sports Coordinate the scheduling of facilities Attend Campus events and PSUAC meetings if appropriate Maintain safe environments for those participating in sponsored programs and activities Serve as a coach/advisor and provide an educational and positive experience for student athletes Monitor compliance of sporting/recreation events with University/Campus regulations and policies Coordinate activities with representatives of other related areas

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 3

Level Details
Job Code	Salary Band	FLSA Status
ATAD9203	K	Exempt

Level 3 positions typically demonstrate proficient ability in work design, project management, financial planning and development of goals for accomplishing difficult unit assignments; demonstrate awareness of emerging trends, and changes in employment regulations, policies and procedures to proactively address issues; review completed work of others for conformity to policy, and effectiveness of approach; delegate more advanced tasks to others; facilitate optimal group dynamics and evaluate employee performance on difficult work assignments and recommend appropriate developmental opportunities; develop and implement practices that promote a culture of diversity, safety, and environmental consciousness and that is conducive to effective relationships among diverse groups of employees; use diplomacy and advanced communication skills in unstructured settings; modify, adapt, or refine guidelines, if necessary, to resolve issues or problems; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on unit operations.

Typical Education & Experience
5+ years related experience Bachelor’s Degree or higher Or an equivalent combination of education and experience Required Certifications, Registrations or Licensure: CPR, First Aid, AED certifications may be required

Typical Work Duties
Leadership Develop departmental plans for athletics and ensure that vision, mission and goals are incorporated in all areas of department Assume involvement on committees in College and Penn State University Athletic Conference (PSUAC) Advocate building the vision and mission of the University into the department Budget Management Provide budget information and forecast requirements in areas of sports, recreation, facilities, staffing, equipment, etc. Oversee expenditures for different areas within the department Coordinate planning activities and administer budgets for PSUAC and various championships Review Equity in Athletics Disclosure Act (EADA ) reported spending to ensure department is working toward Title IX goals Communication Exercise leadership in areas of PSUAC rules and regulations Observe performance of all employees and conduct evaluations Develop internal relationships to ensure that Campus interests and expectations are met Other Work Activities Supervise, evaluate, and develop assigned staff Respond to various correspondence, questionnaires and forms Serve as an advocate to student athletes and maintain liaison with Admissions, Housing and Food Services Lead program of men’s and women’s intercollegiate athletics, intramurals, and club sports Oversee the education and training of personnel on rules and policies Serve on Campus and PSUAC committees Serve as a coach/advisor and provide an educational and positive experience for student athletes Monitor compliance of sporting events with University regulations and policies Coordinate activities with representatives of other related areas Coordinate the scheduling of athletic facilities Maintain safe environments for those participating in sponsored programs and activities May perform additional work activities as outlined in previous level(s)

Level 4

Level Details
Job Code	Salary Band	FLSA Status
ATAD9204	L	Exempt

Level 4 positions typically demonstrate advanced skills in budget management, business development, communications, and leadership and execution of objectives critical to unit's success; provide detailed plans for changes to specific policies and procedures that may result from trends and changes in overall direction of functional and/or organizational responsibilities; monitor completed work of others to ensure soundness of approach, effectiveness in meeting requirements, the feasibility of recommendations and adherences to requirements; evaluate and enhance practices that promote a strong commitment to inclusionary practices which support diversity, safety, and environmental consciousness throughout the University; demonstrate diplomacy in persuading and influencing a variety of people to achieve results; resolve complex, controversial or unprecedented issues and problems, and demonstrate sound judgment by considering values, risks, impact and implications of actions throughout organization; set clear expectations and hold management team accountable for effectively coaching, mentoring and motivating their respective staffs; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on University operations.

Typical Education & Experience
7+ years related experience Bachelor’s Degree or higher; Master’s Degree preferred Or an equivalent combination of education and experience Required Certifications, Registrations or Licensure: CPR, First Aid, AED certifications may be required

Typical Work Duties
Leadership Develop departmental strategic plans for athletics and ensure that vision, mission and goals are incorporated in all areas of department Assume leadership roles on University, College Conference, and Penn State University Athletic Conference (PSUAC) Committees Ensure diversity and gender equity goals within department are met Build the vision and mission of the University into the department Budget Management Identify revenue sources for department and initiate cost containment guidelines Develop budget forecast in areas of sports, facilities, staffing, equipment, etc. Manage and develop budgets; exercise spending approval Evaluate Equity in Athletics Disclosure Act (EADA) reported spending to ensure department is meeting Title IX goals Maintain gender equity in department Communication Maintain contacts with Senior Level management throughout College (University Executives, Admissions, Financial Aid, etc.) and involvement with other experts outside the College to Community, College Conference, and PSUAC affiliation Exercise high-level decision making and judgment in areas of NCAA, College Conference, PSUAC rules and regulations Employ high-level, advanced skill in communication regarding complex situations Other Work Activities Manage, evaluate, and develop assigned staff Respond to various correspondence, questionnaires and forms Lead planning activities and administer budgets for NCAA, College Conference, PSUAC, and various championships Serve as an advocate to student athletes and maintain liaison with Admissions, Housing and Food Services Lead and oversee an extensive and complete program of men’s and women’s intercollegiate athletics, intramurals, and club sports Oversee the education and training of personnel on rules and policies Participate on Campus, College Conference, and PSUAC committees Manage athletic facilities Coordinate Intercollegiate Athletics program scheduling Monitor compliance of sporting events with University, NCAA, College Conference and PSUAC regulations and policies Coordinate activities with representatives of other related areas Maintain safe environments for those participating in sponsored programs and activities May perform additional work activities as outlined in previous level(s)

Level 5

Level Details
Job Code	Salary Band	FLSA Status
ATAD9205	M	Exempt

Level 5 positions typically demonstrate awareness of broad issues and management trends and evaluate the impact of policy and procedure changes and adjust accordingly; apply management principles to ensure optimal performance throughout organization; ensure appropriate skills are developed and maintained at all levels of responsibility and realign staff responsibilities to meet desired changes in organization and/or University mission; develop plans, practices and efforts to ensure optimal support or diversity, safety, and environmental consciousness throughout the University; demonstrate high level of diplomacy in persuading and influencing a wide variety of people at various levels and locations to achieve results; develop and implement solutions to highly complex and often controversial problems that may have University-wide impact and establish new precedents for solving problems; develop and articulate broad goals and objectives for unit with multi-functions or University-wide impact; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have a strategic impact on University operations.

Typical Education & Experience
6+ years related experience Master’s Degree or higher Or an equivalent combination of education and experience Required Certifications, Registrations or Licensure: CPR, First Aid, AED certifications may be required

Typical Work Duties
Leadership Develop long term departmental strategic plans for athletics and ensure that vision, mission and goals are incorporated in all areas of department Assume leadership roles on University, College Conference and NCAA Government committees Advocate for building the vision and mission of the University into the department Delegate authority and grant final approvals for department Budget Management Exercise overall management and control of operating budgets Develop new revenue sources for department and initiate cost containment guidelines Oversee budget development and forecast requirements in areas of sports, facilities, staffing, equipment, etc. Delegate responsibility for developing budgets to staff and work with them to ensure accuracy Review and evaluate Equity in Athletics Disclosure Act (EADA) reported spending to ensure department is meeting Title IX goals Proactively ensure gender equity in department Communication Communicate with Senior Level management throughout the College (University Executives, Admissions, Financial Aid, etc.) and ensure involvement with other experts outside the College Community, Conference Affiliation, NCAA, and Nationally Exercise sound judgment in communicating legal issues, NCAA Rules and Regulations Other Work Activities Direct and develop staff Ensure adherence to academic standards and recruiting/eligibility requirements for both prospective and current student athletes Oversee and manage athletic physical facilities, athletic department staff, public relations and public promotions Direct complete program of men’s and women’s intercollegiate athletics Oversee intercollegiate athletics program scheduling Recruit, oversee, evaluate, select and retain head coaches, assistant coaches, and event staff Establish athletic and academic performance goals for each athletic program Maintain gender equity, Title IX goals, and submit reports/forms for NCAA compliance Maintain safe environments for those participating in sponsored programs and activities May perform additional work activities as outlined in previous level(s)