Facility, Information and Personnel Security Specialist

Summary

Job Category:
Public Safety and Security
Job Title:
Facility, Information and Personnel Security Specialist
Job Category Definition:
This specialty covers those activities related to establishing a social and physical environment wherein people on campus may be free from fear and, thereby, contribute to the quality and excellence of the University. This includes: the protection of life and property, preservation of peace and good order in the community, enforcement of laws and regulations, emergency management, planning, facility and data security, personnel clearances, and community outreach.
Job Title Definition:
The Facility, Information and Personnel Security Officer executes federal government agency and other industrial security programs as well as their related security activities; ensures compliance with government and University security policies, directives and procedures while supporting the safe and secure performance of sponsored program research. Duties are performed at various levels within the defined title. 
Working Conditions:
Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).
Other Requirements:
Candidates selected will be subject to a government security investigation and must meet all eligibility requirements for access to classified information.

Levels

Level 1  

There is currently no Level 1.

Level 2  

Level Details
Job Code Salary Band FLSA Status
COPS0302 F Non-Exempt

Level 2 positions typically demonstrate intermediate knowledge of the concepts, practices and procedures of a particular field of specialization; perform intermediate tasks in defined skill areas/applications by continuously building on current job knowledge; maintain effective relationships with peers, vendors, and others in a diverse environment; support team decisions and follow through with team responsibilities; interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution; determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions; ensure safe practices and environmental consciousness are exhibited in decisions; typically work under general supervision, while performing assignments that are varied and that may be somewhat difficult in character, but usually involve limited responsibility.

Typical Education & Experience

2+ years related experience

Associate’s Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Prepare security forms, databases, reports, correspondence and initial submission and periodic reinvestigations of personnel clearances
  • Maintain and update various security manuals, briefings, and handbooks
  • Perform initial intake of basic security issues and determine appropriate processes
  • Review and process incoming classified visit requests as well as outgoing classified visit requests for all employees and cleared PSU personnel
  • Assist with briefing and de-briefing employees on basic security procedures and regulations including transporting classified and export controlled materials
  • Assist with preparation for security inspections by U.S. government agencies

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 3  

Level Details
Job Code Salary Band FLSA Status
COPS0303 G Non-Exempt

Level 3 positions typically demonstrate proficient and comprehensive knowledge of defined skill areas/applications to integrate fundamental elements from other specialties into work assignments; apply knowledge of principles, practices, and procedures of a particular field of specialization to complete difficult assignments; promote a culture that is conducive to effective relationships among diverse team members; ensure safe practices and environmental consciousness are exhibited in decisions; may lead a project team involved in completion of difficult assignments, requiring proficient knowledge of field of specialization; interpret and communicate information, ideas and instructions clearly, accurately and persuasively both verbally and in writing including materials intended for distribution; incorporate new facts and ideas into group processes and apply creative thinking to develop new solutions; typically work with minimal supervision on difficult assignments, conferring with manager on unusual matters.

Typical Education & Experience

5+ years related experience

Associate’s Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Assist with the coordination of periodic reinvestigations of personnel clearances
  • Review security forms, reports and correspondence
  • Manage maintenance of various security manuals, briefings, and handbooks
  • Facilitate the intake of all security matters and determine appropriate processes
  • Assist with identification and investigation of security procedures that monitor and ensure compliance with governmental regulations
  • Manage incoming classified visit requests as well as outgoing classified visit requests for employees and cleared PSU personnel
  • Brief and de-brief employees on security procedures and regulations
  • Assist with the coordination of the courier program and review of classified material with the proper markings
  • Provide broad assistance with preparations for security inspections by U.S. government agencies
  • Mentor lower level security staff, and assist management with their training and evaluation

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 4  

Level Details
Job Code Salary Band FLSA Status
COPS0304 I Exempt

Level 4 positions typically demonstrate advanced knowledge of principles, practices, and procedures of a particular field of specialization and complete complex assignments; integrate complex elements from other specialties into work assignments; demonstrate a strong commitment to inclusionary practices which support diversity throughout the University; establish a shared vision and take responsibility for the achievement of team goals, and provide direction for appropriate implementation of plans; present ideas, concepts and instructions in a clear manner, and use persuasion and negotiation to build consensus and cooperation; ensure safe practices and environmental consciousness are exhibited in decisions; develop new techniques, concepts, theories, programs or solutions and apply them to complex strategic operating issues; typically work independently on complex work assignments, review progress and evaluate results and update management as appropriate; may direct and delegate work to lower-level staff.

Typical Education & Experience

10+ years related experience

Associate’s Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Coordinate periodic reinvestigations of personnel clearances
  • Handle the intake of complex security matters and determine appropriate processes
  • Assist with implementation and enforcement of security procedures that monitor and ensure compliance with governmental regulations
  • Develop and present briefings/training on a range of security procedures and regulations
  • Manage advanced security programs supporting the entire laboratory and University such as Communications Security (COMSEC) and Operations Security (OPSEC)
  • Coordinate the courier program and perform the authorized review of classified material with the proper markings
  • Support the security of movement and test activities and classified conferences
  • Prepare for and represent facility in security inspections by U.S. government agencies
  • Mentor lower level security staff, and assist management with their training and evaluation

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 5  

Level Details
Job Code Salary Band FLSA Status
COPS0305 K Exempt

Level 5 positions typically extend mastery of job knowledge to the principles, theories and practices of related specialties; expand knowledge of best practices and incorporate into all work assignments and procedures; evaluate and enhance current practices and efforts to ensure optimal support of diversity; oversee leadership of teams and projects that involve extensive cooperation and coordination between multiple departments across the University or with external customers; prepare written and/or verbal presentations or proposals on highly complex issues and deliver to a broad variety of audiences; identify and implement innovative solutions to important, highly complex strategic and/or operational issues which may involve unusual circumstances and incomplete or conflicting data; ensure safe practices and environmental consciousness are exhibited in decisions; work independently on highly complex or strategic assignments; may direct and supervise lower-level staff.

Typical Education & Experience

15+ years related experience

Bachelor’s Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Oversee periodic reinvestigations of personnel clearances, courier program, markings review, classified movements, tests and conferences
  • Provide support to all organizational divisions requiring security assistance as needed
  • Develop and present briefings/training on a range of security procedures and regulations; resolve any discrepancies
  • Support management with the development and implementation of a security framework necessary to ensure compliance with all government and University security operations, policies, and procedures
  • Oversee the management of advanced security programs supporting the entire laboratory and University such as Communications Security (COMSEC) and Operations Security (OPSEC)
  • Prepare for and represent facility in all aspects of security inspections by U.S. government agencies
  • Mentor lower level security staff, and manage their training and evaluation

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.