Financial Manager

Summary

Job Category:: Financial Operations
Job Title:: Financial Manager

Job Category Definition:: This specialty covers the process of allocating and managing financial resources to enhance the acquisition and investment of unit resources as well as the overall management of income and expenditures. Functions include: treasury management, investments, cash flow analysis, banking, debt service, capital budgeting and general financial management.
Job Title Definition:: The Financial Manager manages the financial operations of one or more departments/units or administrative areas; develops and analyzes financial reports; compiles and analyzes financial information; prepares/forecasts/plans budgets; acts as an advisor on budget, financial and risk matters; manages research administration as required; performs audits, acts as a liaison between departments/units to solve complex issues/problems and provides leadership in financial and strategic planning; serves as the key financial person for the unit or administrative area. Duties are performed at various levels within the defined title.
Working Conditions:: Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).
Other Requirements:

Level 1

Level Details
Job Code	Salary Band	FLSA Status
ACFN9001	I	Exempt

Level 1 positions typically demonstrate baseline planning, organizing, directing, and facilitating skills along with baseline knowledge of routine work applications, employment regulations, policies, and procedures necessary to perform assigned managerial/supervisory tasks; follow recommended approach to assigned work to facilitate achievement of desired results and review completed work of others to verify accuracy and conformance to required procedures and special instructions; ensure employees practice respect for the opinions of others and an awareness of the value of diversity, safety, and environmental consciousness in the workplace; utilize a communication style that is appropriate for a given situation; practice positive approaches to problem solving for basic issues; evaluate recommended changes/improvements to quality improvement processes, procedures, policies, and plans; supervise assigned staff and coordinate routine activities to ensure successful completion of tasks.

Typical Education & Experience
4+ years related experience Bachelor's Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Oversee financial controls to assure that financial and budgetary information for the unit is in compliance with accounting/budgetary concepts and University policy and procedure Recommend changes to approval paths, roles and authorizations to assure appropriate access and approvals for unit; oversee cash management operations for unit, including compliance with security standards Perform audit functions for unit; report audit findings to senior management Manage the unit budgets including general, restricted, auxiliary and endowment; consult with senior management regarding issues and concerns, especially those impacting administrative area operations Provide advice to assigned unit on budget management, controls and policy/procedure; project income and provide training for unit staff Provide financial advice and counsel to the budget administrator for the unit; prepare reports for review and analysis Verify that policy, procedures and systems are functioning in unit through review; manage risk for unit and advise senior management of risk concerns Assist budget administrator with strategic planning related to financial issues; serve on committees as assigned Approve financial documents and transactions for the unit, as delegated, including human resource, payroll, and expenditure (including purchasing card and travel); review for compliance with policy and procedure as well as specific regulations and/or guidelines on restricted funds Manage pre and/or post-award administration for unit as required; refer complex issues to senior management for resolution; provide data and information to external auditors as required Oversee all receivable accounts within unit, including write-offs, adjustments and holds; assure controls are in place regarding invoicing, billing, and payment processing Manage student accounting functions; consult with Registrar and Financial Aid on various issues; consult with Bursar's Office as needed Propose new procedures, policies or systems based on the needs of the unit; initiate process reengineering as needed; coordinate with Information Technology on development of unit systems; provide training in the unit on new systems as needed Hire, train, supervise and evaluate assigned staff

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 2

Level Details
Job Code	Salary Band	FLSA Status
ACFN9002	J	Exempt

Level 2 positions typically demonstrate intermediate planning, organizing, directing, and facilitating skills along with intermediate knowledge of employment regulations, policies, and procedures necessary to perform assigned managerial/supervisory tasks; define work objectives, plans, priorities and deadlines and delegate routine tasks appropriately; review completed work of others to verify technical soundness and adherence to deadlines; coach, mentor, and motivate staff in a fair and consistent manner to achieve goals; coach employees on practices that promote the value of diversity, safety, and environmental consciousness in the workplace; demonstrate intermediate ability to communicate using more complex terms relevant to specific discipline; develop creative recommendations for solving problems that are varied and somewhat difficult in nature but with limited scope; identify and implement changes/improvements to quality improvement processes, procedures, policies, and plans; supervise staff and coordinate activities to ensure successful completion of tasks.

Typical Education & Experience
6+ years related experience Bachelor's Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Oversee financial controls to assure that financial and budgetary information for assigned units is in compliance with accounting/budgetary concepts and University policy and procedure; recommend changes to approval paths, roles and authorizations to assure appropriate access and approvals for units; oversee cash management operations, including compliance with security standards Perform audit functions for units; report audit findings to senior management Manage budgets for multiple units including general, restricted, auxiliary and endowment; consult with senior level managers regarding issues and concerns, especially those impacting administrative area operations Project income for multiple or complex units Provide financial advice and counsel to the budget administrators for multiple or complex units; prepare reports for review and analysis Verify that policy, procedures and systems are functioning in units through review; manage risk for units and advise senior management of risk concerns Assist budget administrator with strategic planning related to financial issues; serve on committees as assigned Approve financial documents and transactions for the units, as delegated, including human resource, payroll, and expenditure (including purchasing card and travel); review for compliance with policy and procedure as well as specific regulations and/or guidelines on restricted funds Manage pre and/or post-award administration for units as required; refer complex issues to senior management for resolution; provide data and information to external auditors as required Provide advice to assigned units on budget management, controls and policy/procedure; provide training for unit staff Oversee all receivable accounts for units, including write-offs, adjustments and holds; assure controls are in place regarding invoicing, billing, and payment processing Manage student accounting functions; consult with Registrar and Financial Aid on various issues; consult with Bursar's Office as needed Propose new procedures, policies or systems based on the needs of the units; initiate process reengineering as needed; coordinate with Information Technology on development of units systems; provide training in the units on new systems as needed Hire, train, supervise and evaluate assigned staff

Level 3

Level Details
Job Code	Salary Band	FLSA Status
ACFN9003	K	Exempt

Level 3 positions typically demonstrate proficient ability in work design, project management, financial planning and development of goals for accomplishing difficult unit assignments; demonstrate awareness of emerging trends, and changes in employment regulations, policies and procedures to proactively address issues; review completed work of others for conformity to policy, and effectiveness of approach; delegate more advanced tasks to others; facilitate optimal group dynamics and evaluate employee performance on difficult work assignments and recommend appropriate developmental opportunities; develop and implement practices that promote a culture of diversity, safety, and environmental consciousness and that is conducive to effective relationships among diverse groups of employees; use diplomacy and advanced communication skills in unstructured settings; modify, adapt, or refine guidelines, if necessary, to resolve issues or problems; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on unit operations.

Typical Education & Experience
8+ years related experience Bachelor's Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Verify financial controls are maintained to assure that financial and budgetary information for administrative area is in compliance with accounting/budgetary concepts and University policy and procedure; assure approval paths, roles and authorizations are established based on appropriate access and controls; oversee cash management operations, including compliance with security and merchant standards; serve as the liaison to the Corporate Controller's Office Manage audit and review procedures for administrative area; liaison with Internal Audit as required Manage the budget for the area for all funds, including general, restricted, auxiliary and endowment; manage the development of the Initial Operating Budget, general salary increases, carry-forward and recycling; serve as the liaison to the University Budget Office for administrative area(s) Project income (e.g., enrollment and tuition projections) for administrative area; consult with Budget Office and Corporate Controller’s Office as needed Provide strategic financial advice and counsel to the budget executive for the administrative area; develop and manage the budget planning process for the administrative area; prepare reports including analysis of historical and current trends and forecasting of future scenarios Certify that policy, procedures and systems are functioning for administrative area through audit and review; manage risks (e.g., insurance, liability/contract issues, and privacy) within the administrative area and work with the University Risk Manager as required Serve on strategic planning committees within the administrative area regarding financial and human resource plans; serve on other committees as part of the leadership of the administrative area Approve or oversee approval of all financial documents and transactions, including human resource, payroll, expenditure (including purchasing card and travel) and budget; assure compliance with policy and procedure as well as specific regulations and/or guidelines on restricted funds; delegate approvals to others as appropriate Provide oversight for pre and/or post-award research activities for administrative area as required; serve as Research Administrator and liaison to Sponsored Programs (if another position does not manage), and as liaison to Research Accounting; interact directly with funding agencies and sub-contractors as required; manage cost accounting issues; provide data and information to external auditors as required and serve as liaison Provide advice to departments on budget management, financial controls and policy/procedure; provide and/or coordinate formal and informal training for departmental staff in the administrative area who work with financial information Manage all receivable accounts, including write-offs, adjustments and holds; assure controls are in place regarding invoicing, billing, and payment processing; interface with Corporate Controller's Office for reporting and problem resolution Serve as Bursar for administrative area for student accounting; advise parents and students on tuition and billing issues; coordinate with Registrar and Financial Aid on enrollment issues; coordinate with Continuing Education on credit and non-credit programs, invoicing and income projections; resolve complex problems including management of bad debt and write-offs; serve as liaison to the University Bursar Develop and maintain procedures, policies and systems for the administrative area; manage process reengineering as needed; consult on new system development related to financial management with Information Technology staff; implement, manage and coordinate training for new University systems Hire, train, supervise and evaluate assigned staff; manage workforce planning for finance operations in the administrative area

Level 4

Level Details
Job Code	Salary Band	FLSA Status
ACFN9004	L	Exempt

Level 4 positions typically demonstrate advanced skills in budget management, business development, communications, and leadership and execution of objectives critical to unit's success; provide detailed plans for changes to specific policies and procedures that may result from trends and changes in overall direction of functional and/or organizational responsibilities; monitor completed work of others to ensure soundness of approach, effectiveness in meeting requirements, the feasibility of recommendations and adherences to requirements; evaluate and enhance practices that promote a strong commitment to inclusionary practices which support diversity, safety, and environmental consciousness throughout the University; demonstrate diplomacy in persuading and influencing a variety of people to achieve results; resolve complex, controversial or unprecedented issues and problems, and demonstrate sound judgment by considering values, risks, impact and implications of actions throughout organization; set clear expectations and hold management team accountable for effectively coaching, mentoring and motivating their respective staffs; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on University operations.

Typical Education & Experience
10+ years related experience Bachelor's Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Verify financial controls are maintained to assure that financial and budgetary information for administrative area(s) is in compliance with accounting/budgetary concepts and University policy and procedure; assure approval paths, roles and authorizations are established based on appropriate access and controls; oversee cash management operations, including compliance with security and merchant standards; serve as the liaison to the Corporate Controller's Office Manage audit and review procedures for administrative area; liaison with Internal Audit as required Manage the budget for the administrative areas for all funds, including general, restricted, auxiliary and endowment; manage the development of the Initial Operating Budget, general salary increases, carry-forward and recycling; serve as the liaison to the University Budget Office for administrative area(s) Project income (e.g., enrollment and tuition projections, as well as auxiliary operations) for administrative areas; consult with Budget Office and Corporate Controller's Office as needed Provide strategic financial advice and counsel to the budget executives for the administrative areas; develop and manage the budget planning process for the administrative area; prepare reports including analysis of historical and current trends and forecasting of future scenarios; present findings within unit as well as to key central offices or advisory boards as needed Certify that policy, procedures and systems are functioning for all administrative areas through audit and review; manage risks (e.g., insurance, liability/contract issues, and privacy) within the administrative area and work with the University Risk Manager as required Serve on strategic planning committees within the administrative area(s) regarding financial and human resource plans; serve on other committees as part of the leadership of the administrative area, as well as University-wide committees Approve or oversee approval of all financial documents and transactions, including human resource, payroll, expenditure (including purchasing card and travel) and budget; assure compliance with policy and procedure as well as specific regulations and/or guidelines on restricted funds; uphold cost accounting standards for federal funds; delegate approvals to others as appropriate Provide oversight for pre and/or post-award research activities for the unit as required; serve as Research Administrator and liaison to Sponsored Programs (if another position does not manage), and as liaison to Research Accounting; interact directly with funding agencies and subcontractors as required; manage complex cost accounting issues; provide data, information and explanations to external auditors and serve as liaison Provide and/or coordinate advice to departments on budget management, financial controls and policy/procedure; provide formal and informal training for departmental staff in the administrative area who work with financial information Manage all receivable accounts, including write-offs, adjustments and holds; assure controls are in place regarding invoicing, billing, and payment processing; interface with Corporate Controller's Office for reporting and problem resolution Serve as Bursar for administrative area for student accounting; advise parents and students on tuition and billing issues; coordinate with Registrar and Financial Aid on enrollment issues; coordinate with Continuing Education on credit and non-credit programs, invoicing and income projections; resolve complex problems including management of bad debt and write-offs; serve as liaison to the University Bursar Develop and maintain procedures, policies and systems for the administrative area; manage process reengineering as needed; consult on new system development related to financial management with Information Technology staff; implement, manage and coordinate training for new University systems Hire, train, supervise and evaluate assigned staff; manage workforce planning for finance operations in the administrative area

Level 5

Level Details
Job Code	Salary Band	FLSA Status
ACFN9005	M	Exempt

Level 5 positions typically demonstrate awareness of broad issues and management trends and evaluate the impact of policy and procedure changes and adjust accordingly; apply management principles to ensure optimal performance throughout organization; ensure appropriate skills are developed and maintained at all levels of responsibility and realign staff responsibilities to meet desired changes in organization and/or University mission; develop plans, practices and efforts to ensure optimal support or diversity, safety, and environmental consciousness throughout the University; demonstrate high level of diplomacy in persuading and influencing a wide variety of people at various levels and locations to achieve results; develop and implement solutions to highly complex and often controversial problems that may have University-wide impact and establish new precedents for solving problems; develop and articulate broad goals and objectives for unit with multi-functions or University-wide impact; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have a strategic impact on University operations.

Typical Education & Experience
12+ year related experience Bachelor's Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Verify financial controls are maintained to assure that financial and budgetary information for administrative area(s) is in compliance with accounting/budgetary concepts and University policy and procedure; assure approval paths, roles and authorizations are established based on appropriate access and controls; oversee cash management operations, including compliance with security and merchant standards; serve as the liaison to the Corporate Controller’s Office Manage audit and review procedures for administrative area; liaison with Internal Audit as required Manage the budget for administrative area(s) for all funds, including general, restricted, auxiliary and endowment; manage the development of the Initial Operating Budget, general salary increases, carry-forward and recycling; serve as the liaison to the University Budget Office for the unit and consult and advise as needed regarding issues which will impact the University budget Project income (e.g., enrollment and tuition projections and auxiliary enterprise operations) for administrative areas and provide analysis and forecasting projections to University Budget Office and Corporate Controller as needed Provide strategic financial advice and counsel to the budget executives for the administrative areas; develop and manage the budget planning process for the administrative area; prepare reports including analysis of historical and current trends and forecasting of future scenarios; present findings within unit as well as preparing information for presentation to University-level groups, including Board of Trustees Certify that policy, procedures and systems are functioning for all administrative areas through audit and review; manage risks (e.g., insurance, liability/contract issues, and privacy) within the administrative area and work with the University Risk Manager as required Serve on strategic planning committees within the administrative area(s) regarding financial and human resource plans; serve on other committees as part of the leadership of the administrative area; serve on University-wide committees Approve or oversee approval of all financial documents and transactions, including human resource, payroll, expenditure (including purchasing card and travel) and budget; assure compliance with policy and procedure as well as specific regulations and/or guidelines on restricted funds; uphold cost accounting standards for federal funds as well as accrual accounting requirements; delegate approvals to others as appropriate Provide oversight for pre and/or post-award research activities for the unit as required; serve as Research Administrator and liaison to Sponsored Programs (if another position does not manage), and as liaison to Research Accounting; interact directly with funding agencies and sub-contractors as required; manage complex cost accounting issues; provide data, information and explanations to external auditors and serve as liaison; recommend system changes to improve management of research funds Provide advice to departments on budget management, financial controls and policy/procedure; provide and/or coordinate formal and informal training for departmental staff in the administrative area who work with financial information Manage all receivable accounts, including write-offs, adjustments and holds; assure controls are in place regarding invoicing, billing, and payment processing; interface with Corporate Controller's Office for reporting and problem resolution Serve as Bursar for unit for student accounting; advise parents and students on tuition and billing issues; coordinate with Registrar and Financial Aid on enrollment issues; coordinate with Continuing Education on credit and non-credit programs, invoicing and income projections; resolve complex problems; serve as liaison to the University Bursar, and resolve strategic issues related to student accounting, including system development and policy Develop and maintain procedures, policies and systems for the administrative area; manage process reengineering as needed; make recommendations on revisions to University policy to meet changing requirements; consult on new system development related to financial management with Information Technology staff, both within the administrative area and across the University; implement, manage and coordinate training for new University systems Hire, train, supervise and evaluate assigned staff; manage workforce planning for finance operations in the administrative area