Assistant Athletic Director

Summary

Job Category:: Athletics Administration
Job Title:: Assistant Athletic Director
Job Category Definition:: This specialty covers planning and delivery of administrative support to all areas of intercollegiate athletics. Responsibilities will vary but may include: analysis of issues; evaluating systems and procedures; hiring, evaluating and supervising personnel; managing business relationships and/or processes; working with internal and external constituencies; managing and administering budgets; complying with NCAA, Conference and Institutional rules and regulations; interpreting legislation; managing and promoting events; coordinating facilities; interacting with the media; developing schedules; reserving travel and securing hotels; recruiting student-athletes and staff; strategic planning; consulting with on and off-campus colleagues; representing the department on committees and at various institutional, conference and national events; fundraising; and ensuring program equity and Title IX compliance.
Job Title Definition:: An Assistant Athletic Director provides administrative leadership and management to Intercollegiate Athletics; responsibilities will vary but may include: hiring and supervising personnel; evaluating systems and procedures; managing budgets; promoting events; coordinating schedules; securing and/or approving travel; ensuring compliance with all NCAA, Conference and University rules and regulations; representing the department on committees and at various events; and doing the work necessary for the department to remain successful. Duties are performed at various levels within the defined title.
Working Conditions:: Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).
Other Requirements:

Level 1

Level 1 positions typically demonstrate baseline planning, organizing, directing, and facilitating skills along with baseline knowledge of routine work applications, employment regulations, policies, and procedures necessary to perform assigned managerial/supervisory tasks; follow recommended approach to assigned work to facilitate achievement of desired results and review completed work of others to verify accuracy and conformance to required procedures and special instructions; ensure employees practice respect for the opinions of others and an awareness of the value of diversity, safety, and environmental consciousness in the workplace; utilize a communication style that is appropriate for a given situation; practice positive approaches to problem solving for basic issues; evaluate recommended changes/improvements to quality improvement processes, procedures, policies, and plans; supervise assigned staff and coordinate routine activities to ensure successful completion of tasks.

Level Details
Job Code	Salary Band	FLSA Status
ATAD9101	H	Exempt

Typical Education & Experience
0+ years related experience Bachelor’s Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Leadership Contribute to the advancement of the goals/mission/core values of the University and department May supervise, train and evaluate assigned coaches, staff and/or student employees Budget Management Develop and maintain knowledge of the University financial system and related procedures Be familiar with fiscal policy, demonstrate fiscal responsibility, and ensure that coaches and other supervisees follow financial policies Communication Utilize good communication skills; demonstrate ability to respond well to difficult situations and display diplomacy and a proficient level of tact when dealing with simple and routine issues Represent the department at various events; may serve on committees to enhance unit goals/objectives Interact with unit managers, various external constituents, and serve as a liaison to various units Other Work Activities Assist in the recruiting and retention administration Assist with game management responsibilities Assist with the completion of various correspondence, questionnaires, and forms Assist with supervision of Fitness Center administration. Coordination of officials Maintain safe environments for those participating in sponsored programs and activities Review and approve competitive schedules per class absence policy and assist with any facility conflicts Ensure compliance by following all national, state, Conference and University regulations Perform other administrative duties and related activities as assigned by the Director of Athletics or Associate Athletic Directors

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 2

Level Details
Job Code	Salary Band	FLSA Status
ATAD9102	I	Exempt

Level 2 positions typically demonstrate intermediate planning, organizing, directing, and facilitating skills along with intermediate knowledge of employment regulations, policies, and procedures necessary to perform assigned managerial/supervisory tasks; define work objectives, plans, priorities and deadlines and delegate routine tasks appropriately; review completed work of others to verify technical soundness and adherence to deadlines; coach, mentor, and motivate staff in a fair and consistent manner to achieve goals; coach employees on practices that promote the value of diversity, safety, and environmental consciousness in the workplace; demonstrate intermediate ability to communicate using more complex terms relevant to specific discipline; develop creative recommendations for solving problems that are varied and somewhat difficult in nature but with limited scope; identify and implement changes/improvements to quality improvement processes, procedures, policies, and plans; supervise staff and coordinate activities to ensure successful completion of tasks.

Typical Education & Experience
2+ years related experience Bachelor’s Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Leadership Ensure effective management of assigned areas of responsibility; may also contribute to research and participate in the development of projects/concepts that are designed to improve intercollegiate athletics programming and services Contribute to the advancement of the goals/mission/core values of the University and department May supervise, train and evaluate assigned coaches, staff and/or student employees Budget Management Develop and maintain knowledge of the University financial system and related procedures Be familiar with fiscal policy, demonstrate fiscal responsibility, and ensure that coaches and other supervisees follow financial policies Communication Utilize good communication skills; demonstrate ability to respond well to difficult situations and display diplomacy and a proficient level of tact when dealing with simple and routine issues Represent the department at various events; may serve on committees to enhance unit goals/objectives Interact with unit managers, various external constituents, and serve as a liaison to various units Other Work Activities Assist in the recruiting and retention administration Assist with the completion of various correspondence, questionnaires, and forms Assist with supervision of Fitness Center administration and oversight of intramural program Maintain safe environments for those participating in sponsored programs and activities Review and approve competitive schedules per class absence policy and assist with any facility conflicts OHR-Compensation and Classification– September 2017 Ensure compliance by following all national, state, Conference and University regulations Perform other administrative duties and related activities as assigned by the Director of Athletics or Associate Athletic Directors

Level 3

Level Details
Job Code	Salary Band	FLSA Status
ATAD9103	J	Exempt

Level 3 positions typically demonstrate proficient ability in work design, project management, financial planning and development of goals for accomplishing difficult unit assignments; demonstrate awareness of emerging trends, and changes in employment regulations, policies and procedures to proactively address issues; review completed work of others for conformity to policy, and effectiveness of approach; delegate more advanced tasks to others; facilitate optimal group dynamics and evaluate employee performance on difficult work assignments and recommend appropriate developmental opportunities; develop and implement practices that promote a culture of diversity, safety, and environmental consciousness and that is conducive to effective relationships among diverse groups of employees; use diplomacy and advanced communication skills in unstructured settings; modify, adapt, or refine guidelines, if necessary, to resolve issues or problems; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on unit operations.

Typical Education & Experience
3+ years related experience Bachelor’s Degree or higher Or an equivalent combination of education and experience

Typical Work Duties
Leadership Ensure effective management of assigned areas of responsibility; may also contribute to research and participate in the development of projects/concepts that are designed to improve intercollegiate athletics programming and services Contribute to the advancement of the goals/mission/core values of the University and department May hire, supervise, train and evaluate assigned coaches, staff and/or student employees Budget Management Develop and maintain knowledge of the University financial system and related procedures Provide oversight and management of assigned budgets and make effective financial decisions Administer assigned budgets and special budgets for Conference and NCAA Championships Be familiar with fiscal policy, demonstrate fiscal responsibility, and ensure that coaches and other supervisees follow financial policies Communication Utilize good communication skills; demonstrate ability to respond well to difficult situations and display diplomacy and a proficient level of tact when dealing with simple and routine issues Represent the department at various events; may serve on committees to enhance unit goals/objectives Interact with unit managers, various external constituents, and serve as a liaison to various units Other Work Activities Assist in planning, negotiating, developing and/or implementing departmental programs and services Assist with the completion of various correspondence, questionnaires, and forms Maintain safe environments for those participating in sponsored programs and activities Review and approve competitive schedules per class absence policy and assist with any facility conflicts Ensure compliance by following all NCAA, Conference and University regulations Perform other administrative duties and related activities as assigned by the Director of Athletics or Associate Athletic Directors

Level 4

Level Details
Job Code	Salary Band	FLSA Status
ATAD9104	K	Exempt

Level 4 positions typically demonstrate advanced skills in budget management, business development, communications, and leadership and execution of objectives critical to unit's success; provide detailed plans for changes to specific policies and procedures that may result from trends and changes in overall direction of functional and/or organizational responsibilities; monitor completed work of others to ensure soundness of approach, effectiveness in meeting requirements, the feasibility of recommendations and adherences to requirements; evaluate and enhance practices that promote a strong commitment to inclusionary practices which support diversity, safety, and environmental consciousness throughout the University; demonstrate diplomacy in persuading and influencing a variety of people to achieve results; resolve complex, controversial or unprecedented issues and problems, and demonstrate sound judgment by considering values, risks, impact and implications of actions throughout organization; set clear expectations and hold management team accountable for effectively coaching, mentoring and motivating their respective staffs; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on University operations.

Typical Education & Experience
5+ years related experience Bachelor’s Degree or higher; Master’s Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Leadership Contribute to research and the development of projects/ concepts that are designed to improve intercollegiate athletics programming and services Significantly contributes to the advancement of the goals/ mission/core values of the University and department Hire, supervise, train and evaluate assigned coaches, staff and/or student employees Budget Management Demonstrate efficiency and effectiveness with the University financial system and related procedures Provide effective management of assigned budgets and demonstrate experience in making decisions related to resource allocation, expenditures, forecasting and revenue/cost saving strategies Administers assigned budgets and special budgets for Conference and NCAA Championships Demonstrate proficient knowledge of fiscal policy, demonstrate fiscal responsibility, and ensure that coaches and other supervisees are being fiscally responsible Communication Utilize advanced communication skills and demonstrate ability to respond well to difficult situations and display diplomacy and high-level tact when dealing with complex issues Represent the department at various events and serve on committees to enhance unit goals/objectives Interact with mid-level University managers, various external constituents, and serve as a liaison to various units Other Work Activities Assist in planning, negotiating, developing and/or implementing departmental programs and services Assist with the completion of various correspondence, questionnaires, and forms Maintain safe environments for those participating in sponsored programs and activities Review and approve competitive schedules per class absence policy and assist with any facility conflicts Ensure compliance by following all NCAA, Conference and University regulations Perform other administrative duties and related activities as assigned by the Director of Athletics or Associate Athletic Directors May perform additional work activities as outlined in previous level(s)

Level 5

Level Details
Job Code	Salary Band	FLSA Status
ATAD9105	L	Exempt

Level 5 positions typically demonstrate awareness of broad issues and management trends and evaluate the impact of policy and procedure changes and adjust accordingly; apply management principles to ensure optimal performance throughout organization; ensure appropriate skills are developed and maintained at all levels of responsibility and realign staff responsibilities to meet desired changes in organization and/or University mission; develop plans, practices and efforts to ensure optimal support or diversity, safety, and environmental consciousness throughout the University; demonstrate high level of diplomacy in persuading and influencing a wide variety of people at various levels and locations to achieve results; develop and implement solutions to highly complex and often controversial problems that may have University-wide impact and establish new precedents for solving problems; develop and articulate broad goals and objectives for unit with multi-functions or University-wide impact; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have a strategic impact on University operations.

Typical Education & Experience
7+ years of related experience Bachelor’s Degree or higher; Master’s Degree preferred Or an equivalent combination of education and experience

Typical Work Duties
Leadership Provide high-level management to assigned areas of responsibility and take initiative to lead research and develop projects and concepts that are designed to advance intercollegiate athletics programming and services Collaborate with supervisor and other unit leaders to advance the goals/mission/core values of the University and department Hire, supervise, train and evaluate assigned coaches, staff and/or student employees Budget Management Demonstrate high level of expertise with and knowledge of the University financial system and related procedures Provide highly-skilled management and thorough analysis of assigned budgets and make sound decisions relative to resource allocation, expenditures, forecasting, and revenue/cost saving strategies Administer assigned budgets and special budgets for Conference and NCAA Championships Demonstrate an advanced and thorough understanding of fiscal policy through transactions and management of staff and contribute to a culture of fiscal responsibility Communication Utilize advanced communication skills, demonstrate ability to respond well to multifaceted and complex situations, and display incisive diplomacy and advanced tact when dealing with complex issues Represent the department at various events and engage in significant participation on committees and events for the enhancement of unit goals/objectives Interact with mid-to-upper level University managers, various external constituents, and serve as a liaison to various units Other Work Activities Plan, negotiate, develop and/or implement departmental programs and services Complete various correspondence, questionnaires, and forms May perform additional work activities as outlined in previous level(s)