Safety & Security Specialist

Summary

Job Category:
Campus Operations
 
Job Title:
Safety & Security Specialist
 
Job Category Definition:
This specialty covers those activities related to establishing a social and physical environment wherein people on campus may be free from fear and, thereby, contribute to the quality and excellence of the University. This includes: the protection of life and property, preservation of peace and good order in the community, enforcement of laws and regulations, emergency management, planning, facility and data security, personnel clearances, and community outreach.
 
Job Title Definition:

Safety & Security Specialists implement programs, plans, policies, and procedures in the interest of University safety, security and risk reduction; function across multiple specialty areas, including but not limited to emergency planning, behavioral threat, and security; ensure the safety and security of the campus community; respond to notifications of unsafe conditions or threats; conduct inspections and audits to maintain preparedness; provide education and training to the University community; ensure established procedures are followed by employees, students, and visitors; contribute to the development of emergency and business continuity plans; collaborate with external governmental and local agencies. Duties are performed at various levels within the defined title.

Working Conditions:
Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).
 
Other Requirements:
 

Levels

Level 1  

There is currently no Level 1 at this time.

Level 2  

Level Details
Job Code Salary Band FLSA Status
COPS0402 H Non-Exempt

Level 2 positions typically demonstrate intermediate knowledge of the concepts, practices and procedures of a particular field of specialization; perform intermediate tasks in defined skill areas/applications by continuously building on current job knowledge; maintain effective relationships with peers, vendors, and others in a diverse environment; support team decisions and follow through with team responsibilities; interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution; determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions; ensure safe practices and environmental consciousness are exhibited in decisions; typically work under general supervision, while performing assignments that are varied and that may be somewhat difficult in character, but usually involve limited responsibility.

Typical Education & Experience

1+ years related experience

Associate’s Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Assist in the implementation of programs, plans, and procedures in the interest of University safety and security
  • Respond to questions and provide general information
  • Respond to requests for assistance; take appropriate action
  • Ensure established procedures are followed for employees, students, and visitors
  • Conduct preliminary investigation of safety and security incidents and determine if escalation is required
  • Submit reports of daily activities and irregularities
  • Assist with self-inspections, audits, and security inspections
  • Collect and maintain documentation and records
  • Assess existing safety and security measures and make recommendations for changes
  • Assist with performing administrative and record keeping functions including but not limited to keys, electronic access, etc.
  • May monitor camera feeds from various facilities
  • May train, monitor, and arrange APSO shift activities according to staff availability and schedules 

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 3  

Level Details
Job Code Salary Band FLSA Status
COPS0403 I Exempt

Level 3 positions typically demonstrate proficient and comprehensive knowledge of defined skill areas/applications to integrate fundamental elements from other specialties into work assignments; apply knowledge of principles, practices, and procedures of a particular field of specialization to complete difficult assignments; promote a culture that is conducive to effective relationships among diverse team members; ensure safe practices and environmental consciousness are exhibited in decisions; may lead a project team involved in completion of difficult assignments, requiring proficient knowledge of field of specialization; interpret and communicate information, ideas and instructions clearly, accurately and persuasively both verbally and in writing including materials intended for distribution; incorporate new facts and ideas into group processes and apply creative thinking to develop new solutions; typically work with minimal supervision on difficult assignments, conferring with manager on unusual matters.

Typical Education & Experience

1+ years related experience

Bachelor's Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Implement University-wide programs, plans, and procedures in the interest of safety, security, and risk reduction
  • Communicate information regarding procedural requirements and other government, local, and University mandates
  • Collect, organize, and review documentation related to individual, group, and institutional compliance requirements
  • Conduct self-inspections and audits
  • May update, maintain, and conduct training exercises of emergency plans and procedures
  • Respond to notifications of unsafe conditions and report findings to appropriate personnel
  • Participate in the investigation of safety and security incidents
  • Contribute to the development of business continuity plans
  • Assist in the identification and assessment of emerging threats, weaknesses, and opportunities that could impact safety and security operations
  • Recommend policies and procedures, as well as operational security measures that reduce risk and exposure; assist in developing and revising procedures
  • Coordinate and facilitate training in accordance with best practices
  • Collect, analyze, maintain, and distribute data relevant to the safety of the community

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 4  

Level Details
Job Code Salary Band FLSA Status
COPS0404 J Exempt

Level 4 positions typically demonstrate advanced knowledge of principles, practices, and procedures of a particular field of specialization and complete complex assignments; integrate complex elements from other specialties into work assignments; demonstrate a strong commitment to inclusionary practices which support diversity throughout the University; establish a shared vision and take responsibility for the achievement of team goals, and provide direction for appropriate implementation of plans; present ideas, concepts and instructions in a clear manner, and use persuasion and negotiation to build consensus and cooperation; ensure safe practices and environmental consciousness are exhibited in decisions; develop new techniques, concepts, theories, programs or solutions and apply them to complex strategic operating issues; typically work independently on complex work assignments, review progress and evaluate results and update management as appropriate; may direct and delegate work to lower-level staff.

Typical Education & Experience

4+ years related experience

Bachelor's Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Implement and participate in the development of University-wide programs, plans, policies, and procedures in the interest of safety, security and risk reduction
  • Identify and assess emerging threats, weaknesses, and opportunities that could impact operations
  • Conduct investigations of safety and security incidents and implement appropriate action
  • Provide guidance and recommendations to administration, faculty, staff, and students; contribute to the strategic planning process
  • Collaborate on the development of emergency and continuity plans at various University locations; may conduct related training exercises
  • Conduct audits, including gathering information for investigations, preparing reports, and/or monitoring
  • Use advanced methodology and tools to evaluate the effectiveness of plans, policies, and programs; develop plan to address gaps and needs
  • Communicate information regarding procedural requirements and other government, local, and University mandates; collaborate with external governmental and local agencies
  • Identify and develop resources to address safety and security concerns
  • Facilitate training programs for faculty, staff and students regarding public safety and other regulatory requirements; revise and improve trainings, as necessary
  • May serve as the designated safety and security coordinator for a unit
  • Represent the department on safety and security related committees

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 5  

Level Details
Job Code Salary Band FLSA Status
COPS0405 K Exempt

Level 5 positions typically extend mastery of job knowledge to the principles, theories and practices of related specialties; expand knowledge of best practices and incorporate into all work assignments and procedures; evaluate and enhance current practices and efforts to ensure optimal support of diversity; oversee leadership of teams and projects that involve extensive cooperation and coordination between multiple departments across the University or with external customers; prepare written and/or verbal presentations or proposals on highly complex issues and deliver to a broad variety of audiences; identify and implement innovative solutions to important, highly complex strategic and/or operational issues which may involve unusual circumstances and incomplete or conflicting data; ensure safe practices and environmental consciousness are exhibited in decisions; work independently on highly complex or strategic assignments; may direct and supervise lower-level staff.

Typical Education & Experience

6+ years related experience

Bachelor's Degree or higher

Or an equivalent combination of education and experience
Typical Work Duties
  • Develop University-wide programs, plans, policies, and procedures in the interest of safety, security, and risk reduction
  • Lead and coordinate teams responsible for emergency management, risk assessment, and/or security
  • Serve as the lead subject matter expert for a division; develop strategies for complex University-wide issues
  • Fulfill leadership role in the absence of management, including advising on strategic decisions
  • Establish audit requirements; lead investigations and monitoring of program; evaluate effectiveness
  • Analyze and interpret trends and regulatory changes; facilitate the development of appropriate University strategy
  • Benchmark with other organizations to use best practices and principles
  • Coordinate the development of University-wide educational programs for faculty, staff and students
  • Establish and cultivate relationships with Federal, State and Local partners, while serving the needs of the University
  • Serve on institutional, regional, federal, or other committees and boards related to safety and security
  • May hire, train, evaluate, and lead other safety and security staff

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.