Records Specialist - Part Time

CLASSIFICATION: Staff 

JOB FAMILY: Student and Academic Services 

JOB CODE: 8365-0000

FLSA STATUS: Non-Exempt

JOB TITLE DEFINITION: 

Records Specialists perform maintenance and retention of academic records, including but not limited to, registrations, transcripts, schedules, course descriptions and curriculum records; support academic record functions including student academic actions, class and room scheduling, registration, enrollment and degree verification, student grades, degree audit, graduation, and transcript requests; interpret student information, apply academic policies, conduct audits, verify accuracy, resolve issues with academic records. 

SAMPLE WORK ACTIVITIES: 

• Prepare, process, update, compile, and ensure confidentiality of sensitive records, information, and materials
• Serve as the first-line liaison to internal and external contacts 
• Analyze records for accuracy and update inconsistent information
• Direct, review, screen, and process telephone communications and mail
• Perform routine requests and/or escalate when needed
• Maintain and update mailing lists; organize and implement mass mailings
• Create and maintain files, databases, and reports
• Prepare informational reports and spreadsheets
• Gather information from records to draft emails, memos, and other documents in compliance with office, University, state, and federal regulations
• Assist with back-up support as needed
• May assist in arranging and providing information for special events

REQUIREMENTS: N/A