Requesting a Career Progression

Once a decision is made to request promotion for a staff member, before discussing the career progression with the employee or submitting the Staff Career Progression Request Form, the manager must confirm budget availability to support the progression. The manager should follow the process established by their unit/college/campus to verify funding is available for the promotion. This process will involve discussion with the Financial Officer and Unit Leadership.

Process

1. Confirm budget availability with your FO and Unit Leadership.
2. Submit the Staff Promotion Request Form to your unit HR team.
3. Include an updated Staff Position Description if the employee is changing exemption or moving within or to the management track.
4. Unit HR reviews request and submits to Compensation if required.
5. Unit HR provides compensation recommendations for approved requests and submits to Compensation if required.
6. Senior Leadership approves.
7. Finance provides funding availability.
8. Manager communicates outcome(s) to employee(s).

Compensation Team Review

Changes in FLSA exemption, career progression recommendations where compensation moves above the midpoint, movement to or within the management track, or any exceptions to the minimum timeframes outlined, will require review with the Compensation team. All other career progression recommendations will be received, reviewed, and approved within the unit based on eligibility criteria and budget availability.