Supplemental Pay Process
This is the process for supplemental payments within the College of Arts and Architecture and the College of Education. Included are: identification of responsibilities, procedures, workflows, and forms needed.
Details
Below are the steps that outline the process for supplemental payments within the College of Arts and Architecture and the College of Education:
- In accordance with HR90, Extra Compensation for Exempt Staff Employees, an employee will be performing work during regular periods of employment (Supplemental II) or in times other than during regular employment (Supplemental I), which requires additional compensation over his/her base salary.
- In advance of work being completed, permission from employee’s supervisor should be obtained.
- Department Contact completes Supplemental Pay Request Form and routes for approval.
- If employee’s home department is in another department or college/work unit, the supervisor’s signature should be obtained (or supporting email attached)
- After necessary approvals have been obtained, completed form should be submitted to the HRC for processing.
- HRC will prepare MPS and send to Department Contact.
- Department Contact will obtain employee’s signature and send signed MPS to HRC. HRC will send Supplemental Pay Request Form and Signed MPS to TSC.
- TSC will process SUPP form in IBIS each month, through the end of the requested supplemental pay period.
- If pay amount changes (e.g. due to enrollment changes), Department Contact should notify TSC as soon as possible so that the last month’s payment may be adjusted.