Recruiting & Hiring

The success of our University is in large part built around our ability to hire great talent. Successful, inclusive search processes require planning, patience, and intentionality. The benefits of an effective recruitment and selection process include a strong, diverse pool of applicants, accurate qualification screenings, proactive strategic alignment with university and department goals, reduced turnover, positive morale, and a fair and equitable process.

As a manager, to successfully hire a new employee, there are three overarching components you need to be aware of:

1. Preparing to Hire

There are many different positions and roles at the university, and they all are important in advancing our mission. The first step in the recruiting and hiring process is to understand what talent you need to meet your organizational goals. Every position aligns with an “employee type” - Executive, Administrator, Academic Administrator, Staff, Academic, Technical Service, Part-Time Academic, and Part-Time Non-Academic. The recruiting process differs if you are hiring full-time or part-time staff, academic or technical service employees.

Full Time Positions (Staff, Academic, Technical Service): Meet with your HR Strategic Partner or Consultant to discuss your vacancy or new position and determine the type of requisition required. Obtain all necessary unit approvals and ensure you have the budget and funding for the position. Visit the Position Management page for more information.

Part-Time Jobs (Staff and Academic): Unit approval processes differ. Please ensure you have obtained any unit level approvals before beginning the process.

2. Initiate the Hire Process

Once you’ve completed all the position management activities and made the decision to hire, launch the Recruiting and Hiring Toolkit. There are 6 stages to the hiring process:

  1. The Job Posting
  2. Candidate Sourcing
  3. Qualifying Candidates
  4. The Structured Interview
  5. Assessment
  6. The Closing

3. Workday Actions

As you move through the hiring process, you’ll need to access and update information in Workday. All of the job aids you need to support these activities can be found in the Job Aid Library. If you can’t find what you need or still have a question after reviewing these materials, reach out to your Recruiter.

 

Note: All hires are required to complete a background check or clearances. The hire cannot take place until this step is completed. Once completed, the onboarding process will start with an email to the new hire, the manager, and the manager recruiting support person (if applicable). Please ensure they complete the I-9 Document Verification step. Completion of the I-9 is required within 3 days of employment. Failure to complete the I-9 within 3 days of employment will result in termination. New Hires must present identification and documentation during the I-9 process.