Technical Service Recruitment Process - External


This is the process for hiring a new Technical service external employee within the Finance and Business/Intercollegiate Athletics HR Consolidation. Included are: identification of responsibilities, procedures, workflows, and forms needed.


Below are the steps that outline the process for hiring a new Technical service external employee within the Finance and Business (F&B)/Intercollegiate Athletics (ICA) HR Consolidation.

  • Recruiter moves posting to external site and advertised, if requested
  • Recruiter notifies Departmental Contact/Hiring Manager of posting and review begin date
  • Recruiter pre-screens applicant pool, if requested, to check for:
    • Diversity
    • Minimum qualifications (close out candidates who do not meet minimum)
    • Preferred experience
    • Application form completed
  • Departmental Contact/Hiring Manager reviews applicant pool and selects candidates to be interviewed.
  • Departmental Contact/Hiring Manager schedules and conducts interviews
  • Recruiter and Departmental Contact/Hiring Manager collaborate to schedule and conduct testing, to include:
    • CDL
    • Respirator
    • Skills-based
    • Hands-on
  • Departmental Contact/Hiring Manager completes reference checks
  • Departmental Contact/Hiring Manager extends verbal offer, contingent on background and other pre-employment checks
    • Hire date should be selected with ample time for any additional required background checks to be completed (typically a minimum of two weeks)
  • Departmental Contact/Hiring Manager completes Notification of Appointment portion of PTS/NOA Form and emails to Recruitment (copying HRC) (forms with missing information will be returned and will delay the process)
    • Recruiter uploads PTS/NOA Form to the Appointment Request System.
    • Budget Administrator approves or denies upon receiving notification from Appointment Request System
    • Recruiter prepares offer letter and sends to candidate, or works with Departmental Contact/Hiring Manager if “not approved” was selected
    • Candidate returns signed offer letter to Recruiter
  • Recruiter sends final PTS/NOA Form to HR Services, including copy of offer letter (If signed offer letter is not available at that time, it is sent upon receipt)
    • HR Services initiates background check(s)
    • HR Services sends welcome email to candidate, including onboarding forms
    • Candidate calls HR Services to have PSU ID assigned, and sends Access Account Request form in advance of paperwork session
    • HR Services sends PTS/NOA Form to HRC once PSU ID and Access ID are obtained and noted on the form, copying Recruiter
    • HR Services notifies Departmental Contact/Hiring Manager once new hire has completed background check(s) and onboarding, and may begin working, copying Recruiter
    • Recruiter closes out job in EJMS
    • HR Services processes IBIS form(s)

Process Flow Charts

Technical Service Recruitment process External